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Strong and lasting bonds with clients and customers are invaluable. And each company, sales rep, and customer service professional strives to reach this aim. So, is there a proven recipe to make every interaction with customers outstanding? Well, here’s a piece of amazing news – there is! All you need to do is follow this simple guide. Each step will take you closer to the objective. 

What is successful customer interaction?

Successful interaction with customers isn’t solely defined by the ultimate results. On the contrary – it’s in regards to the whole communication and everything that runs smoothly, as well as certain points that need a retouch. Actually, it can be defined as a sum of a rep’s skills and capabilities that enable them to manage customers’ expectations, be honest and pleasant, and react timely and appropriately. It means showing empathy and gratitude, being communicative, and listening closely. More importantly, it touches  on all current and future customers’ needs and issues. Resolving all problems and recovering from negative experiences in a snap is also vital to nail your interactions. 

What is the importance of customer interaction (done right)? 

All interactions offer a new chance to build or strengthen the bond with a customer. That way, you can boost their loyalty quite smoothly and attract more returning buyers in the long run. By doing so, you will get improved customer satisfaction, as well as enhanced employee motivation and engagement. And because of that, the whole business will thrive. You’ll save time and money and also achieve more revenue. 

Lastly, you will collect lots of valuable data. If you overlook these facts and insights, you could face the devastating effects of churning customers without figuring out why. However, if you choose to gather information and base your future strategies on the data, you can easily overcome gaps in communication, poor practices, and other elements that could send your purchasers in another direction. So get ready to refine your ways: according to surveys, nearly one-half of customers would switch to a competitor after a single bad experience. Don’t fail to take the necessary steps and let your target crowd slip away. 

Interaction with customers: examples

There are many ways to communicate with a buyer. These days, many teams turn to interaction with customers on social media and look for the tips & tricks that will help them perfect their approach. But aside from this particular channel, businesses tend to interact through:

  • Self-service resources
  • Live chat or chatbots
  • Multiple messaging apps

And more. In today’s tight market, it’s vital to explore all the emerging trends in sales, marketing, and customer service to grab the attention of the right audience and gain their trust. 

How can you improve customer interactions? [3 easy steps]

In case you’ve just tuned in, memorize this fact: improved interaction with customers is the key to success. So, be sure to follow the main three steps. First, know what the best practices are and what are major deal-breakers. Then, ensure to grasp where your audience is and what they want. Grant them simple and smooth yet memorable experiences. Finally, don’t fail your loyal purchasers and potential brand ambassadors by sending generic replies, sharing bland content, and ignoring their feedback. 

Customer feedback is the crucial ingredient. So ask, listen, and act accordingly. You might not like the notions and opinions you hear about, but criticism is the path toward enhancement. Yes, it sounds like a cliche, but it’s the naked truth. And now, let’s get a bit more in-depth. 

Step one: Pay attention to interaction with customers do’s and don’ts

There are quite a few sales mistakes that are ridiculously common and potentially dangerous in the long run. In a competitive market where more than 50% of buyers claim that their expectations are rising, it’s paramount to learn the best practices & leave dumb, avoidable mistakes behind. 

So first, don’t get hasty and contact a bunch of people who have no interest in your product or service. Instead, do thorough research and spot your actual target crowd. Then, once you do reach them, learn when to shut your mouth and just listen. Talking too much, especially reaching for tactics that involve lots of sweet-talking, won’t get you the results you aim for. On the contrary – the customer is the one who should be saying what they need. Finally, don’t ever talk about money at the very beginning of your interaction with customers. Because if you do, they’ll feel depersonalized and seen as a paycheck. So be sure to nail your do’s and don’ts before taking any further action.

Step two: Know (and go) where your customers are

Whatever your business is selling, and no matter how fail-proof your strategies are, you’ve still been in a situation where you had to handle complaints and deal with customers. If you haven’t been in here yet, here’s a spoiler: you will get there. So, what if someone reaches out to you on Facebook and asks a question or makes a remark? Will you send them a phone number and tell them to give you a call about this inquiry? If your answer is yes, you just failed. Every time a potential buyer is waiting on hold (in any way), your odds of losing their interest are skyrocketing. So, be sure to go where your customers really need you. Inspect their needs and preferences and know which channels mean most to them. Then, make those tools and places your priorities. 

Step three: Prioritize personalized interaction with customers

Personalizing customer relationships isn’t actually mandatory. But it should be! The fact is that 79% of companies that have paid some extra attention to personalized communication and approaches managed to exceed their revenue goals. So, if you want to set new targets and crush them in no time, be sure to watch out for your tone. Modify it to speak in a way your customer will find pleasant and understandable. At the same time, make sure to adjust to the rest of the customers’ needs and preferences and truly understand their background. The smart way to handle communication is to assess who your customers are and dedicate each one to a rep that has the most similar mindset or the most relevant set of skills. 

What is the best way to communicate with customers? 

There are countless ways to communicate with different types of customers. However, some are more effective than others. So, the ones that always seem to work like magic usually include:

  • Email: an undoubtedly convenient, quick, and cheap solution; It can cover basically anything from newsletters, and campaigns to personalized messages, offers, or follow-ups. 
  • Website: an absolute business necessity that reflects the company’s key traits, perks, and valuable information. 
  • Phone, texting, and web/video chat: technologies that serve to answer all customers’ questions, offer quick communication, and keep everyone in the loop regarding new deals, practices, or services. 
  • Social media: interaction with customers on social media is crucial these days; Companies use it to promote their brand and monitor the audience’s reactions to their products, services, and activities. 

Relying on these ways, tools, and channels to communicate with buyers and potential clients is unavoidable. According to studies, email is still the most efficient way to reach out to buyers and hit them with a brand-new offer. But including these other methods of communication improves your odds of sealing the deal and promoting your brand. 

Get ready to make every interaction with customers fantastic

Learning to interact with all types of buyers and clients and to adjust to each new scenario quickly is fundamental to success. So, you better make sure not to miss a single step we’ve mentioned. In the meantime, refine those key skills every amazing customer service and sales rep must have. And that includes active listening, empathy, keenness to learn, and knowing how to show appreciation. 

And if you need a helping hand from a reputable partner – just drop us a line or two & enjoy the perks of working with a skillful and trusted BPO company.